https://dwpdigital.blog.gov.uk/2018/03/27/using-a-design-challenge-to-bring-policy-and-design-closer-together/

Using a design challenge to bring policy and design closer together

I'm Marie Cheung, a service designer at DWP Digital.

One of our goals as service designers is to help bring the worlds of policy and service design closer together.

Marie Cheung, DWP Digital
Marie Cheung, DWP Digital

Working together with the policy exploration team (part of the Strategy Directorate), we planned and piloted a policy design challenge specifically for policy makers. This event was inspired by BBC’s The Fix where participants would apply a design process to a come up with innovative new ideas to a big social policy problem. We wanted to test this pilot session with policymakers to see if it would be useful for them.

Coming together to tackle loneliness

We set the challenge and invited policy makers at DWP to come up with new ideas on tackling the issue of loneliness in an ageing society. Participants started off by discovering more about the subject area on the evidence wall, which provided insightful data and statistics and people’s stories to build their empathy. During this time, participants took notes and contributed to the evidence wall. They discussed what they didn’t know about loneliness before, things that were interesting to them and shared what they had learnt from reading other articles previously.

Participants look at the evidence wall during the workshop
Participants look at the evidence wall during the workshop

Splitting the group into two teams, we then moved into the idea generation where teams would quickly come up with lots of ideas around the issue and their chosen personas. For example, how might we tackle loneliness for a person living alone in a rural community? The personas were used to demonstrate how loneliness is not strictly linked to age and to get the room to start creating an emotional link to the problem.

Making the idea to show the idea

The teams then spent an hour building a prototype to demonstrate how their idea might work in front of a judging panel. It was interesting to see the different approaches the teams took to prototyping. One team jumped straight into making and developed their idea as they went along. The other team defined what value the idea could bring to its end users and the organisation to consider the wider service before diving into making. One participant said prototyping helped “put you into the mind of users more.”

Prototypes
Prototypes

With only 5 minutes for the pitch and feedback, each team used their prototype to show how their idea would work to a panel of judges. Both ideas were very interesting and tackled a slightly different problem within the big umbrella of loneliness.

It’s the journey, not the destination

 

The participants enjoyed the design challenge, which was very fast-paced and hands-on. It gave them a taster of how service design could be applied to solving problems:

“It looked like something new I had not experienced before. It was a lot of fun, and absorbing, which is hard to achieve, so well done.”

“I work in policy and I picked this session to get further insights and tips on some of the key considerations in developing and taking forward policies.”

A participant gets creative during the workshop
A participant gets creative during the workshop

 

The session was not just about the prototypes or ideas we created, but about the journey everyone went through while learning and doing design. By creating a fun, fast and experimental learning environment with a proposed challenge, policy makers were able to learn how they could adopt a service design-led approach to produce meaningful insights about people’s lives when shaping policy ideas.

Next steps

We have been gathering feedback from policymakers who participated in the session as we will be making it bigger and better and doing more sessions throughout 2018. We are open to involving different teams, services and even departments to learn how service design can be applied to problem solving and policymaking.

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