https://dwpdigital.blog.gov.uk/2018/08/31/working-across-government-to-make-dwp-data-more-accessible-in-a-safe-and-secure-way/

Working across government to make DWP data more accessible in a safe and secure way

Hi, I'm Hayley Goldthorpe and I'm a senior business analyst at DWP.

Hayley Goldthorpe, senior business analyst, DWP Digital
Hayley Goldthorpe, senior business analyst, DWP Digital

During the last six months, my team has been working with the Department for Education and HM Revenue & Customs, transforming user journeys for additional support available to people claiming DWP benefits.

This has involved working on a service to create automated eligibility checks using DWP data, for people that may qualify for additional support provided by the DfE and HMRC, such as free school meals and Help to Save  accounts. In DWP we call this additional support ‘Passported Benefits’.

Understanding our users and getting ready for Universal Credit

As well as other government departments who need to complete thousands of eligibility checks each month our users are also the people who need to access to the additional support the departments provide.

This is an important piece of work because, with Universal Credit Full Service rolling out across the UK there was no means in place for automated eligibility checks to be done to make it easier for people to claim this additional support. This meant users had to provide proof of eligibility and it also meant government departments were having to manually make the eligibility checks which slowed down the process and wasn’t very efficient.

Passports Benefits discovery goals
Passports Benefits discovery goals

Using an API to carry out eligibility checks

To address this problem, the service we have been building enables other government departments to safely and securely make a request for users of their services to DWP via an Application Programming Interface (API). The API makes a check against the data we hold for people who claim Universal Credit Full Service. This data is then taken and run against the logic held for the qualifying criteria for the additional support. DWP can then respond to the request with a positive or negative response based on that qualifying criteria.

The technology we have used means that we can make frequent releases without any down time, provide quicker responses to requests and do this in a very secure way.

Making it easier for users

For end users it’s so much easier. It means they only have to provide information once to one government department – they don’t have to provide details to HMRC that are already held by DWP, or vice versa, and we aren’t asking them to provide additional evidence or proof that they are entitled the additional support.

For DWP and other government departments this means we aren't sharing personal data, it reduces the amount of manual processing and cuts the delays in providing responses back to eligibility checks.

Simplifying eligibility requests for all DWP benefits

We’ve learned a lot so far but we want to simplify the current processes to answer eligibility requests for all DWP benefits, not just Universal Credit. To help us understand the full problem the team have just completed a six-week discovery phase to look at where we could expand our existing service. This includes exploring other additional support that's available to people claiming DWP benefits, such as help with health costs or childcare.

Hayley and some of the Passported Benefits team
Hayley and some of the Passported Benefits team

What our research is telling us

Some of the highlights from our research is that users find the whole process of applying for additional support and the qualifying criteria confusing. They struggle with providing the right evidence and there is a lot of confusion over different thresholds that are being introduced. There is a growing need across departments to use services like ours to make eligibility checks faster and reduce manual processing. This will help our users by taking away the worry of understanding the different eligibility criteria and the need to provide evidence.

Get in touch if you want to collaborate

If you are working in Government on services like this and would like to join up on the work we are doing please get in touch using the comments below.

 

3 comments

  1. Comment by Barry Eager posted on

    Dear Hayley,
    An insightful and well written blog on an interesting subject, thank you for sharing.
    The subject matter you have covered was core to a recent internal review of our planned account strategy for DWP, it strikes a chord as to how Government could drive greater efficiencies and customer services through innovative thinking and technology.
    I’d very much like to stay close and consider how we might offer support along the way.

    Reply
  2. Comment by ruth calladine posted on

    Hi Hayley

    Your work sounds very interesting and beneficial. I would like to join up and hear more on what you are doing to simplify "pass-ported benefits". I work with partner organisations to ensure that claimants are supported to use UC and also are aware of wider support (such as pp bens) available

    Reply
    • Replies to ruth calladine>

      Comment by Hayley Goldthorpe posted on

      Thanks Ruth I will drop you an email with some more detail and best way to join up on what we are doing next

      Reply

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