https://dwpdigital.blog.gov.uk/2014/08/06/how-were-using-principles-to-guide-our-transformation-journey/

How we're using principles to guide our transformation journey

In my last blog I wrote about Business Transformation in DWP.  We are leading a step change in the way that the whole of DWP operates. That means delivering the policy intent and the service citizens expect from government, in an efficient way, testing and learning as we go.

At DWP, like the rest of government, we build new services following the Government Digital Service (GDS) Design Principles. Various teams around DWP had also established the need for principles, for example our Strategic Design Authority.

With so many principles already, why did we need more?

One of our top priority transformation activities is to produce a joined-up business design which we can direct all of our change efforts towards.  To create a business design that's right for us, we needed a way to evaluate the options facing us.  And with a number of programmes that are already delivering change, we needed a way to help us make decisions quickly, consistently, and in line with our ambitions.

Our Guiding Principles address both of those needs.

Our Guiding Principles

DWP Business Transformation - Guiding Principles

We followed best practice from external organisations, and used as an input all of the principles which existed around the department.  We co-created the principles with teams from across the department, including change programmes, our Digital Academy, and our business strategy and design authority teams.

We needed to keep the principles simple so we took the time to use words which would be understood by everyone in the department.  We decided not to try to create a "hierarchy of principles", linking these to the others in circulation, as we felt this would be too complicated.

We felt having more than 7 or 8 key principles would be too many and after debate and testing we decided on 7. We intentionally created a tension between the top-level principles, because we want to stimulate the right level of challenge when making difficult decisions.

How do we expect the Guiding Principles to be used?

We want to use them to show the way, by asking only one question of any proposed course of action: "Does it fit our Guiding Principles?"  This is a surprisingly practical way to help make the decision-making process much faster.

We are using the Guiding Principles to galvanise our change community, and working to establish the use of the principles as "business as usual" for the way we deliver change.

They're also now recognised as a decision-making tool by our Executive Team, where they are helping us make decisions quickly and confidently.

Engaging with the Guiding Principles at the DWP Digital Academy, one of our key ways of driving a change in working culture across DWP
Engaging with the Guiding Principles at the DWP Digital Academy, one of our key ways of driving a change in working culture across DWP

 

We've also used the Guiding Principles externally as a conversation starter, where we have had a great response from colleagues in other government departments, and other stakeholders.

Using our Guiding Principles as a conversation starter at Civil Service Live 2014
Using our Guiding Principles as a conversation starter at Civil Service Live 2014

 

How are you using guiding principles and how do you react to ours? Leave us your comments below. Follow Andrew on Twitter and don’t forget to sign up for email alerts.

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2 comments

  1. Comment by simonfj posted on

    Nice Post Andrew.

    I thought it was quite interesting that you used "Start with the citizen", and not the "user".

    It's such a difference in approaches. This IS a conversation that has been going around the .edu, and .gov, spaces for such a long time. i.e. The difference between whole-of-department (uni) design and whole-of government design. To illustrate, it's the difference between starting at Stage 3 and Stage 1. http://blogs.worldbank.org/ic4d/co-creation-of-government-services

    You'd appreciate that it changes the entire approach, especially when one focusses on "7. Understand Context" and "6. Build for Inclusion". i.e. Starting at Stage 1, the first approach would be "how do we use a citizen's ID to personalize their services (from all levels of government)? a la Google, etc) and "How do we build a support forum so users know/learn how to use a service, can suggest improvements, and together, agree on priorities?"

    So it's not surprising that you've received "a great response from colleagues in other government departments" as the DWP approach is so much more Inclusive.

    I hope you don't mind if i don't sign up for your twitter feed. If i did, I'd be overwhelmed by all the posts from the silos, like any user of alldepartmentalservices.gov.uk Just staying across this stream of consciousness is a hard enough task. https://www.blog.gov.uk/all-posts/

    But if you'd like to consider, with your colleagues in other departments, running a forum like this https://knowledgehub.local.gov.uk/ but taking the "local" out, we might have a chance at starting at Stage 1.

  2. Comment by journey posted on

    Excellent post DWP digital approach. Thanks